Whatever your pre-conceptions, or even misconceptions, of Mind Mapping, it is now becoming truly embedded as a real value-adding approach in many aspects of planning and working throughout the business and education sectors. The added power of mind mapping software such as MindGenius has propelled this methodology into the all-important efficiency and productivity arenas.
Through the utilisation of Mind Mapping in your organisation or business (particularly through the adoption of MindGenius business mind mapping software) you are able to:
• Capture and visualise ideas, knowledge and information easier and quicker
• Reduce “information overload” dramatically
• Gain better understanding of the mapped topic or subject matter
• Save time and effort in planning and execution of tasks and projects
• Capture, enhance, improve and communicate processes
• Have better focus and clarity on all tasks, activities, plans, strategies, projects, etc. and much more…..
There are many wide and varied uses, applications, not to mention tangible benefits and productivity gains to be realised from the application of mind mapping in a business context.
This document outlines 6 main uses…
The parent / child Branch relationships, together with the “drill-down” methodology, provides a visual and highly effective methodology for dividing topics, layering each level of detail, ordering or grouping and getting structure and hierarchy in terms of analysing the information.
The engaging and visual process of Mapping provides structure, flow and aids clarity and understanding of the captured information (as a whole or in its component parts).
MindGenius provides the substantial additional benefit of being able to Categorise and Filter for parameters such as Priorities, Importance, Risk, etc, as well as being able to apply Resources and Timescales – all improving the time and effort spent trying to understand and analyse the information and introducing more momentum and efficiency to moving through the whole “plan/analyse/decide/do” process.
2. Capturing Knowledge & Information
The Mind Mapping methodology provides structure, linkages, relationships, as well as the ability to tackle the initial capture stage from a “blank sheet” perspective, or map out a skeleton structure to guide the process.
Maps are a great way to read, assimilate and gain understanding on a range of topics, plans, problems, projects, research work, learning and revision, etc. Mapping also helps with reducing “information overload” that sometimes gets in the way of understanding, decision-making and generally moving forward.
The added value and benefit of utilising MindGenius software includes the ability to add Notes to branches; link to documents and URLs; Navigate large maps easily with Map Explorer; Categorise branches to aid decision making, analysis and prioritisation; Filtering; Export to MS Office applications, etc.
MindGenius software provides the platform to go further than Planning, providing the functionality to Schedule, Monitor, Manage and Report. It enables you to brainstorm the project requirements in a highly engaging and visual way. The integral Gantt functionality (or export to MS Project) provides the easy and intuitive format to allocate Resources, Start Dates, Durations, End Dates, Interdependencies, Constraints, etc. Built-in Filtering, export and significant reporting capability provides further efficiency, visibility and management capability to monitor and manage through the whole project lifecycle.
MindGenius allows quick and easy mapping of Actions and then the dynamic application of Resources and Due Dates. The further advantage of being able to communicate Tasks through , for example, the synchronisation with MS Outlook, combined with Filtering capability for Resources and Dates, provide a truly beneficial method for agreeing, allocating and managing Tasks – another example of a more efficient and productive way of working.
5. Prioritising & Decision Making
Again the visual aspect is a huge benefit, as is the breakdown and drill-down effect that aids understanding and negates potential “information overload”.
The usefulness and efficiency that the use of Map structuring, navigation, Categories, Filters, etc, brings via the application of MindGenius further improves and enhances the whole process.
It also provides a vehicle for communicating and presenting the actual “information journey” as well as the outcomes with clarity and focus.
MindGenius software provides the intuitive and easy-to-use interface to map and manage the whole end-to-end meeting management process – the purpose/objectives, planning, execution stage, follow-up and close out. This is achieved through: easy and quick capturing of all information; sorting and grouping for hierarchy, structure and related topics; Categories and Filtering as/if required for priorities, decisions; allocation of Resources for Task ownership; allocation of Due Dates; Task status and progress monitoring; synchronisation with MS Outlook; and many more ways to simplify and provide clarity and focus at all stages – a really visual and productive way of working!
The “6 Uses” above are of course only some of the many wide and varied personal and business uses for Mind Mapping and MindGenius. When you think of the underpinning methodology and processes afforded by the powerful combination of the technique and the software, it opens up a whole new dimension for creativity and productivity enhancements in many aspects of day-to-day tasks and activities, e.g…
• Problem solving
• Risk analysis
• Objective setting
• Learning, study and revision
• Change management
• Creative thinking tools and techniques
If you haven’t already done so, please take a serious look at using MindGenius for any or all of the above situations in your day-to-day work. If you require help or assistance there are numerous resources both within the MindGenius Help and within the Resources section of our website www.mindgenius.com.
We also provide advice and professional training and consultancy services to help you get the most out of MindGenius and its application for many business and education uses.
Contact us anytime on firstname.lastname@example.org, we’d be delighted to help!
Author Bio: Jamie MacDonald, Head of Client Development at MindGenius. Jamie is a highly experienced trainer, facilitator and coach with over 20 years’ experience in training, development, HRM and business improvement.