Wednesday, 16 October 2013

The Information Journey

Knowledge, Experience and Creativity – we all possess and use these attributes daily, usually without even overtly thinking about them. 

With tasks, problem solving, decision-making, planning, objective-setting, day-in, day-out we continue to apply and utilise our knowledge, experience and creativity to execute our roles and responsibilities.

At MindGenius we call that utilisation “The Information Journey” – the process of applying our individual or collective knowledge, experience and creativity to a task or challenge in order to take us from where we are now to where we need to be – all in the most productive and efficient manner possible.

One of the informal ways we describe this “Information Journey” is… “from thinking to doing”.

MindGenius Information Journey
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I want to share some insights of what we see as the component parts of this “Information Journey” and examine how each phase or step in that journey enable us not only to utilise that inherent knowledge, experience and creativity that resides in all of us, but also look at how they enable and increase productivity and efficiency in the process.

Stage 1 - Capture 

The first kick-off stage where as individuals or in a group we are faced with a task, challenge, problem, plan, project, etc., and we need to think it through.
All our knowledge, ideas, information, and creativity is captured / mapped. This may be in a random, unstructured way (e.g. brainstorm) or a more structured approach could be adopted.

MindGenius enhances the thinking process and ensures this initial capture stage is engaging, inclusive and creative. Its easy and intuitive interface enables easy and quick capture of all ideas, knowledge and information and the visualisation effect helps increase understanding of complex topics and ideas.
Stage 2 - Analyse 

This stage builds on the mapping and visualisation of the information. Before moving on to “solution mode” we need to consider the information and aim to gain a better understanding of the knowledge, information, data, etc., captured.

At this stage we’re looking to make sense of the information, relationships, common themes, priorities and “pathways” through to decisions and outcomes.

MindGenius provides that ease of creating structures and relationships with simple navigation and the ability to easily move branches, providing structure and order.

Users can sort, group and filter on mapped information, providing a solid platform for prioritisation and informed decision-making.

Once again, the dynamics of visualisation enhances this part of the process.

Stage 3 - Decide

This stage is where we should now be in a position of knowing the facts, the data, the pros and cons, the details, and so on, surrounding the issue, task, etc. 

This stage flows naturally and seamlessly from the last in that “the way ahead” starts coming into view and should be clearer.

This is where we use the mapped information, knowledge and data to arrive at well-informed, fact-based priorities and decisions. We have a strong platform and solid base from which to move to the practicalities of our strategy, our plan of attack, our way forward. 

The way in which we apply MindGenius has kept the whole exercise together and provided the clarity and focus for decision-making, whilst retaining visibility and the necessary momentum throughout the whole process.

Once again, we cannot underestimate the visual aspect enabling not only clarity and focus but all-important consensus and agreement within the whole dynamics of the process.

Stage 4 - Act 

At this stage, everything should be lining up to move us to the critical output stage. All that knowledge, ideas and information is going to be effectively utilised.

Whatever it is we set out to plan and execute is now ready to be actioned, whether that was a set of actions from a meeting, a plan, a written report or document, a project plan, etc., we are now ready to “Go Do!”.

As a stand-alone process, the “Information Journey” that takes us from “thinking to doing” through Capture, Analyse, Decide and Act! is a logical, enabling, action-centred approach to tackle problems, tasks, objectives, issues, challenges, plans, strategies, projects, etc., through from initial thoughts to action and completion – all in a more productive and efficient way.

Clarity, visibility and focus are brought to the fore, ensuring we’re doing the right things and doing things right.

The MindGenius functionality and underpinning approaches and methodologies augment this process and further increase overall productivity and efficiency – a real enabling “way of working”.

Think how often you and your team go on an “Information Journey” each day, each week…. Are you getting the best out of MindGenius for maximum execution?

Download the Information Journey Map used above. 

MindGenius Ltd provide an extensive range of tailored training and consultancy solutions for individuals and teams. If you need to improve the way tasks or projects are planned, executed and managed the MindGenius way, contact your Account Manager or email – we’d be happy to discuss your options.

Author Bio: Jamie MacDonald, Head of Client Development at MindGenius. Jamie is a highly experienced trainer, facilitator and coach with over 20 years’ experience in training, development, HRM and business improvement.


William O'Neill said...

Nice.Reminds me a bit of Walter Deming and Juran and PDSA cycles. I follow how you get to "Act." What about the incorporation of subsequent measurement and results and their "Assimilation" into the next objective?

Jamie MacDonald said...

Thanks for the feedback and comments William. Great point you raise about measurement, results, assimilation... absolutely right! as with all our "journeys", there has to be a degree of evaluation, learning, re-adjustment, and all the good things you mention, in order to learn and hopefully improve. There are many other aspects before during and after any "Information Journey" but I had to keep it relatively short and take it only as far as "Act" - but, yes, great point, thanks!

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