I’m going to discuss how I manage my near term tasks, essentially how I survive and get through the day. I will not be discussing project management, but instead how you effectively deal on a daily basis with the wide range of disparate tasks we all face in this multitasking modern world that we live in.
There are many methodologies promoted on the internet, such as Get Things Done and Time Management. The challenge is to find an approach that will work for you. Whatever the approach you adopt, I believe MindGenius will help you implement it more effectively as the application provides you with the essential building blocks for a task management system.
I keep things simple. I don’t plan such tasks to the nth degree as the end deliverable is to complete the tasks not plan them. Also things have a habit of changing over the day so I have to remain flexible. If you are not careful you can spend more time planning than doing. It’s a matter of balance. The purpose is to manage your time and be more productive.
Having created my task map, it is important that I review it. Have I missed anything? Have duplicate tasks been included, or are there opportunities to combine tasks as they could more effectively be done together?
Now I know what I have to do, the important thing is to go do it. You’d be surprised how often people create task plans, and then don’t look at them again once the day’s business begins. So it’s no surprise that they are shocked at the end of the day to discover they hadn’t achieved what they had set out to achieve in the day, in fact the task mountain has probably grown.
You need to work with your task map. As additional tasks and challenges appear during the day you need to add these to your map and rearrange your priorities to accommodate the change.
You won’t always have electronic access to your map, nor is it always appropriate to be accessing it in certain conditions, e.g. during a discussion with your manager. I usually carry a printed copy of the task map with me when I am away from my desk. It’s simple to refer to and to jot down notes on it.
These are just some of the ways that I use MindGenius to help me manage my near term tasks and get me through the day. Such approaches can be applied to personal tasks as well as business tasks.
Download Gordon's Task Management Tips Map
I hope this article will encourage you to use MindGenius to help you manage your tasks, and if you are already using it for this, I would be interested in hearing any tips you might have.
Any queries, ask Gordon
Wednesday, 16 March 2011
Firstly I list down everything that needs my attention. I quickly decide, and record, what actions/activities I need to perform to complete these tasks. If appropriate I will delegate tasks, but there will still be an action for me to follow-up on these.
Next I prioritise the tasks. What needs to be done first? What must be done today, or what could be deferred till tomorrow if I have too many tasks to perform today? I simply class them as High, Medium or Low priority. I use MindGenius categories to do this as they give a visual indicator as well as a means of filtering my task map so I only view the important tasks that I should be focussing on.
As you complete tasks, update your task map to reflect the progress made. It’s great to get a feeling of making progress and it also allows you to focus on the remaining tasks.Here are some of the things that I do to make my task management activities that bit easier.