The Change Team provide training courses in project management and change management, coaching in a wide range of areas including risk assessment and management and are responsible for managing the major “initiatives” carried out in the University.
These initiatives include most of the Universities New System procurement and implementation projects. Projects currently underway include, implementing a new Post Graduate Research management system and the implementation of Microsoft SharePoint for document management of financial documents such as supplier invoices, staff and student expense claims, and Cashiers documentation.
|Example 1 Sharepoint Document Management Project broken down into phases with actions and resources added.|
|Example 2 Sharepoint Document Management Project in MindGenius Gantt|
The team has also found MindGenius helpful for stakeholder analysis an example of which is shown below (not University example for privacy issues):
|Example 3 Stakeholder Analysis Map |
Available to download at the end of the article
Once the stakeholders have been identified, analysis of their impact on and interest in the project through the use of colours or Categories according to the following template provides most of the information necessary for the completion of the project Communications Plan.
|Example 4 Importance/ Impact Matrix|
Dick said: "MindGenius is so easy to use and so adaptable, that it has been widely adopted throughout the University for a myriad of purposes, of which these are only two examples."Download Stakeholder Analysis Map