Thursday, 13 May 2010

Hints and Tips - Exporting a map to a basic MS Word document

One question we are often asked is; “How do I export my map to a basic word document”. What users are looking for here is the resulting Word document to adopt the same font style for all exported branch titles and the hierarchy of the map to be indicated by indents.

MindGenius uses a Word template to define how the map looks once exported. Level 1 branches take on the Heading 1 style, Level 2 branches take on the Heading 2 style, and so on.

Therefore to create a basic Word document on Export, you should create your own Word template that defines Heading 1, Heading 2 with an indent, Heading 3 with a further indent, and so on. Then use the MS Word “Save as” feature to save as a Word template and select this template on the ‘Save as Word’ dialog when you export your map.

Creating and using your own templates like this means that you can also pre-format the headers and footer of your exported documents with Company logo, page numbers, etc.


To download this MS Word template, please visit:

Word 2007: http://edge.mindgenius.com/Indented_Style_Word_2007.dotx


Word 97-2003: http://edge.mindgenius.com/Indented_Style_Word_97_-_2003.dot

11 comments:

Anonymous said...

Hi there,
It would be really useful to see an example template.
Thanks,
Jo

Kelly Robertson said...

Hi Jo,

Thanks for your comment. I will get this organised for you.

Kelly

john haaland said...

I'd love the example too!

John Haaland

Anonymous said...

It would be great if you could show step-by-step directions to 'efficient' export of mindmpas to Word. I have read the Help menu and use that feature many times during the past 4 years. The outcome is normally less satisfactory than one would expect. I assume it is because I have not found 'the right way to export'. That is particularly true when my maps are big. A series of videos on that would be excellent!

Oscar Alvarez

Kelly Robertson said...

Thanks for all of your comments on this post.

We have put together a copy of an indented MS Word 2007 template, as well as a template for earlier versions of Word, as requested. These have been added at the end of the blog post above.

Make sure you don’t over-write the selected template by ensuring that you change “Branches below level...use normal text” to Level 9 on the "Save as Word" dialog (see graphic in blog post above).

Anonymous said...

Are we meant to actually see something, because I downloaded both the above templates and ended up with nothing on the screen.

Kelly Robertson said...

Hi there,

The template does not have any content on it - it will look like a blank Word document but if you save it and select it next time you create a Word document, it will create the indented Word document described above.

Kelly

Anonymous said...

Thanks for putting together the templates but I must be doing something wrong as when I attempt to export in Word the formatting doesnt come through.

Please advise.

Kelly Robertson said...

Hi,

Sorry you have been experiencing problems. Please try the following steps:

1.Make sure you have downloaded and saved the appropriate Word template (Windows 97-2003 or Windows 2007) using the links at the end of the article.

2.Open your map and choose to Export to Word.

3.On the Save as Word dialog box there is an option called ‘Use a Word template’. At this point you need to Browse and select the template that you have just downloaded and saved.

If anyone is having problems, please email support@mindgenius.com and we will try to help directly.

Anonymous said...

I would like to know step by step how to use a mind genius pleaseeeeeeeee.

DerekJ said...

The best way to get started is to have a look at the resources on the website;

http://www.mindgenius.com/resources/default.aspx

Look at the Getting Started PDF and the Fundamentals Video.

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